Sunday, 3 June 2012

BIM Protocols - Project Information

This is the second post in a series of posts on BIM Protocols and Standards. The first post and Section 1 is available here.

Comments and explanations are highlighted in green italics.

Section 2 describes the project, lists the stakeholders in the BIM process who will agree to implement this protocol, introduces the Project BIM Coordinator and the BIM Coordination Programme. Although one person may likely undertake both roles, don't get the Project BIM Coordinator and BIM Manager confused. The Project BIM Coordinator is the overall BIM Coordinator for a project and each project stakeholder must appoint a BIM Manager who is answerable to the Project BIM Coordinator.


Section 2 - Project Information

2.1 Project Details 

Client:  My Client

Project Name: My Project

Project Type: Commercial Office Building, Retail and Residential units.

Project Location: My Project Location

Project Scope: RIBA Stages C, D & E only. Design & Build tender after Stage E.

Project Brief: As per supplied Client Brief and ongoing changes recorded in the Specification of Requirements

You can add additional fields to those above. The information is likely to be recorded in other documents so don't get too carried away. The purpose of this information is to inform the BIM design team about the type of project and the scope of services involved.

2.2 Project Stakeholder Information

For each stakeholder, include:

Key Contact Name and DDI:
BIM Manager Name and DDI:
Project Email Address:
Video Conference IP Address
Skype Address:

Name and contact details for all stakeholders in the BIM coordination process. Include communication details as agreed in Section 8 - BIM Collaboration Procedures.

2.3 Project BIM Coordinator

The roles and responsibilities of the Project BIM Coordinator include:

  • Develop, implement and maintain the BIM Protocol (this document). 
  • Ensure all stakeholders are in alignment with the BIM Protocol. 
  • Create and maintain a BIM Coordination Programme that is aligned with the Project Programme. 
  • Identify any impact on the BIM Coordination Programme arising from errors in the transmission and use of information during the BIM process. 
  • Establish BIM Coordination workshops and report progress at the Project Design Team meetings. 
  • Keep a record of BIM models and their status. 
  • Keep a record of transfers of element ownership i.e. columns transferring from the Architect to the Structural Engineer. 
  • Establish quality control procedures to check that all of the models are accurate, the level of detail is fit for purpose as described in Section 6 - Modelling Standards.
  • Identify and document clashes between different discipline models using clash detection software as per Section 7 – Collaborative BIM Data Sharing. 
  • Ensure that each organisation has published a version of the model for each significant milestone stage as identified in the BIM Coordination Programme.
  • Record and monitor shared data and relationships between models e.g. grids, floor levels, shared project coordinates. 
  • Identify and agree any co-located or shared technical infrastructure needs, software package interoperability requirements and standards to be used by each team member to deliver BIM project.
  • Administer the agreed document and model sharing/publication system as described in Section 8 - BIM Collaboration Procedures. 
  • Exclusive responsibility and power to issue binding instructions on BIM related issues. 
  • Co-ordinate hand over of model and data at the agreed milestones in the BIM Coordination Programme. 
  • In the event of the Project BIM Coordinator transferring to another person, provide all associated documents and fully brief incoming personnel on the protocols and history of the collaboration.
Remember, the above roles and responsibilities are specific to BIM Coordination. The Project BIM Coordinator may likely be the BIM Manager for one of the participating organizations and will undertake additional duties set out in the BIM Standards.

2.4 BIM Coordination Programme 

The Project BIM Coordinator will be responsible for creating and maintaining a BIM Coordination Programme which is based on achieving the milestone dates in the Design Team Project Programme. The Programme will define key model release dates, BIM coordination meetings, documentation release dates and any other milestones pertinent to the management of the BIM process.

A BIM Coordination Programme is essential to ensuring that deadlines are met on a BIM project. The collaboration process especially on fast track projects requires careful consideration about transfer of information in order to ensure that outputs are coordinated. Underestimating the requirements by each participating organization for milestones usually ends up with additional work being undertaken by some organizations in order to ensure that the outputs are achieved which leads to frustration. A BIM Coordination Programme will help you and the project team understand the effort and time constraints for the project. The Project BIM Coordinator can also flag with the Project Manager as early as possible if there are BIM related delays and plan to eliminate or reduce these. Remember BIM is about coordination.


I hope this has been useful so far. The next post will define BIM Objectives - what do the BIM stakeholders expect from BIM?

Necessary Disclaimer:
While I strive to make the content as accurate as possible, I make no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the contents of the information in this post. Following any advice here is done entirely at your own risk, with no liability to this site, or the site owner.


Michael Earley is a Computer Applications Developer and an Architectural Technologist. I currently maintain blogs on both of my professional interests, and


  1. Michael, I really appreciate your analysis and contributions. What is stakeholder DDI in 2.2?

  2. Thanks for the info...good work.


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